Hamden Youth Hockey Association Constitution
Article I - Name and Purpose
Section I – Name
The name of the corporation shall be Hamden Youth Hockey Association Inc. (HYHA)
Section II - Purpose
The purposes of this organization shall be the following:
a) To sponsor and encourage ice hockey as a youth sport
b) To encourage the character, mental and physical benefits derived from sports in general and hockey in particular.
c) To help guide our youth to become purposeful citizens in a democracy with the full knowledge of the responsibility as well as the privileges of citizenship.
d) To render moral and material aid to all youth regardless of race, color, or creed.
e) To help inspire in our youth a sense of responsibility, cooperation, self reliance and sportsmanship and to assist in any way possible with youth of all groups.
f) To raise, hold and use funds in order to carry out the above purposes.
Article II - By-Laws
Section I – Eligibility
a) All youths participating in any programs sponsored by the Hamden Youth Hockey Association, Inc. shall be:
i. Residents. Defined as those members having residency in the Town of Hamden at the time of registration in the program each year.
ii. Non-residents. Defined as those members not having residency in the Town of Hamden at the time of registration in the program each year.
b) Participation of non-residents is subject to availability of limited town and Association resources.
c) At no time will the participation of a new non-resident cause any resident to be denied an opportunity to participate in any programs sponsored by the Hamden Youth Hockey Association, Inc., provided the resident player has honored all applicable registration deadlines and procedures for a given year.
Section II - Active Members and Former Active Members
a) Active members shall be parents/guardians of presently registered players and coaches appointed by the Board of Directors in any program sponsored by Hamden Youth Hockey.
b) Former active members residing in Hamden shall be permitted to maintain active member status by submitting a written request to the Secretary of the Association prior to October 1 each year.
Section III - Honorary Members
Honorary Membership shall be granted to individuals by the Board of Directors of the Hamden Youth Hockey Association, Inc., at its discretion, in recognition of an individual’s conspicuous and meritorious service to the sport of ice hockey. Honorary members shall be non-voting members.
Section IV - Quorum and Vote
a) Five percent of registered players whose families are in good standing as of the date of the annual and/or special meeting shall constitute a quorum of such a meeting. If less than a quorum were present at a meeting, those officers present shall have the power to adjourn from time to time until a quorum shall be present.
b) The act of a majority of the members in good standing present at a meeting at which a quorum is present shall be the act of the membership. A member in good standing shall be an active member whose financial obligations to the Association have been fulfilled.
Section V - List of Active Members
A list of all active members will be kept current and updated by the Secretary and in his/her possession at the annual and semi annual meeting of the Association.
Article III – Officers
Section I-The officers of this Association shall be as follows.
a) President - The President shall be the Chief Executive Officer of the Association. He/she will preside over all meetings of the Executive Board and of the Association. He/she shall see that all orders and resolutions of the Executive Board and of the Association are carried into effect. He/she shall appoint the chairman for, and be ex officio member of all standing and special committees. He/she shall have the general powers and duties of supervision and management usually vested in the office of President. To qualify for the office of President he/she must have served a minimum of one year on the Board of Directors of the Association. At the expiration of his/her term, the president shall remain on the Board of Directors for one year, as a non voting member, if his /her term on the Board of Directors is over.
b) Vice President - The Vice President shall perform the duties of the President and shall have the same authority as the president in his/her absence. He/she shall carry out all other duties of assignments as may be delegated to him/her by the President.
c) Secretary - The Secretary shall keep the minutes and records of the Association in appropriate books, see that all notices are given in accordance with these by-laws, keep a list of all members and their mailing addresses and in general, perform all the duties incidental to the office of Secretary and such duties assigned by the President or the Board of Directors.
d) Treasurer - The Treasurer shall have full custody of all funds and securities, and shall keep in books belonging to the Association full and accurate accounts of all receipts and disbursements, he/she shall deposit all moneys, securities and other valuable effects in the name of the Association in such depositories as may be designated for that purpose by the Association. He/she shall disburse the funds of the Association taking proper vouchers for such disbursements, and shall render to the membership at regular meetings of the Association, and whenever requested by them, an account of the transactions as treasurer and of the financial condition of the Association. The treasurer agrees to complete application for, deliver to the President of the Association, a bond in form, amount, with surety or sureties satisfactory to the members, conditioned for faithful duties of his/her office and for restoration to the Association in case of his/her death, resignation, retirement, or removal from office, of all books, papers, vouchers, money and property of whatever kind in his/her possession or under his/her control belonging to the Association. The Treasurer shall prepare or have prepared and file in a timely manner such annual returns as may be required by the Federal, State, and Local Authorities.
e) Term - The officers shall be elected by the Board of Directors within two weeks of the annual meeting for the Association. Vacancies may be filled at any meeting of the Board. Each officer shall remain in office until his/her successor is elected and qualified, subject to earlier termination by removal or resignation of office.
Article IV - Board of Directors
Section I - General Powers
Its Board of Directors shall manage the Hamden Youth Hockey Association, Inc. Directors shall be active members in good standing in the Association.
Section II - Board Members
a) A nine member Board of Directors shall manage the Officers of the Association. The number of Board of Directors may increase by two (not less and not more) at the discretion of the Board.
b) At each annual meeting three Board members shall be elected for three-year terms.
c) A member of the Board of Directors of the Hamden Youth Hockey Association shall not serve concurrently on the Board of Directors or be an officer in any other youth hockey organization. This prohibition does not apply to groups such as Connecticut Hockey Conference, USA Hockey or similar organizations.
d) The President of the Association shall be the chairperson of the Board of Directors.
e) Any vacancies occurring on the Board of Directors shall be filled by an appointment of an individual by the President of the Board. Such appointed members shall serve until the next annual meeting of the Association. At that time the membership shall elect a board member for the balance of the term vacated.
f) A member of the Parks and Recreation Department of the Town of Hamden shall be a non-voting member of the Board of Directors.
g) Continuation on the Board is subject to certain performance parameters set forth and communicated to the new Board member at the time the new Board Member takes office. Board members may be removed from office for non-performance or other just cause by a majority vote of the remaining members of the Board.
h) The Board of Directors may be comprised of non-residents. The number of non-residents permitted to sit on the Board shall not exceed the proportionate number of non-residents registered and in good standing at the time the non-resident is elected to the Board. This number shall be rounded down to the nearest whole number (e.g. 16% non-resident players equals 1 non-resident Board Member.
i) Board members may not have any children skating in organized youth hockey programs other than Hamden Youth Hockey Association, Inc., during the regular USA season.
Section III- Meetings
a) The Board of Directors shall conduct general meetings no less than one time a month September thru April. The date, time and place of these meetings will be posted at the HYHA web site and Hamden Ice Rink. These meetings will be open to the general membership in good standing with the exception of the Executive Session.
b) The annual meeting of the active members of the Association shall be convened by the Board of Directors and held in the Town of Hamden during the month of April or May of each year. The secretary shall post notice of the meeting on the HYHA web site at least ten days prior to the date of this meeting.
c) Not less than thirty days prior to the annual meeting of the Association, the Board shall appoint a Nominating Committee of not less than five active members which shall present a slate of nominees to fill all the vacancies to be voted upon at the annual meeting. The Nominating Committee shall select its Chairperson from amongst its members. No member of the Board of Directors shall be appointed to the Nominating Committee. No member of the Nominating Committee Shall be nominated by the Committee.
d) At any meeting where the Directors are to be elected, nominations for said offices may be made from the floor, only if said individuals are present and have been interviewed by the Nominating Committee.
e) There shall be a meeting of the Association held in October each year at which meeting the Board of Directors shall provide the membership with a report covering the program for the forthcoming season.
f) Special Board meetings may be called by the President or the majority of the Board of Directors upon five days notice given each Board member by the Secretary of the Association.
Section IV- Quorum and Vote
Six members of the Board of Directors shall constitute a quorum for the purposes of the Board of Directors meetings. If less than a quorum is present at a meeting, those Directors present shall have the power to adjourn from time to time until a quorum shall be present. The act of the majority of the Directors present at the meeting at which a quorum is present at the time of
the act shall be the act of the Board of Directors.
Section V- Committees
The Board of Directors may, by resolution of the majority of the Board establish committees of two or more Board members or board appointed volunteers in good standing to conduct the management of the Association. Other committees shall be established consisting of members of the Association, but may not exercise the authority of the Board of Directors in the management of the Association. All committees shall function in accordance with the rules and procedures established by the Board of Directors.
Article V- Special Meetings
a) Upon petition of fifty active members of the Association the President shall hold a special meeting of the Association; such a meeting to be held within fifteen days of receipt of the petition and upon notification as in Article III, Section III, B
b) Special meetings of the membership may be called by the President upon five days written notice given to each active member by the Secretary of the Association. An agenda will be included in the notification of any special meeting and only items listed on said agenda might be acted upon at the special meeting so called.
Article VI- Amendments to By-Laws
These by-laws may be amended or repealed by an affirmative vote of at least sixty-six and two thirds percent of the active members present at a meeting of the membership called for the purpose of acting upon such amendment providing that a quorum is present at said meeting and subject to an affirmative recommendation of the By-laws Committee, which committee shall consist of not less than seven active members appointed by the Board of Directors for a period of one year. This By-Laws Committee shall review all proposed amendments to the By-Laws prior to their submission to the active membership.
Article VII- Policy
The Certificate of Incorporation of the Corporation, as filed on August 19, 1963 with the Secretary of the State of Connecticut, shall govern the financial policy of the Corporation and is declared a part of the Constitution of the Corporation. Said Constitution and included Certificate of Incorporation are not amendable by these By-Laws.
These By-Laws were amended following the annual meeting of the membership held in the Town of Hamden on Thursday, April 15, 2010.